Comprehensive Seller Listing Checklist for Coastal Alabama Real Estate

By Meredith Amon, Licensed In Alabama and Florida

"Guided by Integrity. Backed by Experience. Search the Gulf with Meredith Amon."

As a real estate advisor with over 20 years of experience in luxury home sales, I’ve learned that the more organized we are from the start, the smoother and more successful the selling process will be. Below is my comprehensive Seller Listing Intake Checklist designed for Gulf Coast properties—including Orange Beach, Gulf Shores, and Ono Island.

This form helps me—and you—gather everything we need to market your home properly, answer buyer questions quickly, and streamline the closing process.

 Seller & Contact Information

*Additional Contact: (Spouse, Co-Owner, Executor, Legal Rep, etc.)

 Property Access Information

• Garage Code

• Alarm Code & Instructions

• Keypad Entry Code (if applicable)

• Lockbox Preferred Location

• Pet(s) on Property?

  • Type/Breed/Temperament

  • Pet Instructions for Showings

 Directions & Showing Preferences

• Are there any GPS issues reaching your home?

• Preferred showing days and hours

• Advance notice required for showings?

 HOA & Neighborhood Details

• HOA Name, Contact Info, and Dues

• What do dues cover?

• Upcoming assessments?

• Neighborhood amenities (Pool, Clubhouse, Marina, Gated Entry, etc.)

 Utility & Service Providers

Fill in provider name, contact info, and average monthly cost for:

• Electricity

• Water

• Sewer/Septic

• Gas/Propane

• Trash Pickup

• Internet & Cable

• Security

• Landscaping & Pool Service

• Termite/Pest Control

 Insurance Information

• Homeowners Insurance (Wind Coverage)

• Flood Insurance – is it grandfathered or under Risk Rating 2.0?

• Hurricane/Windstorm Coverage

• Umbrella/Liability Policy

• Agent/Company Name & Contact Info

• Flood Elevation Certificate available?

 Property Condition, Documentation & Service Records

• Year Built

• Roof, HVAC, Water Heater Age

• Home Inspection or Pre-listing Report

• Deferred Maintenance or Needed Repairs

• Transferable Warranties

• Copies of Paid Invoices for Work or Servicing

• Copies of Warranties

• Builder, Architect, or Contractor Names (if known)

• Do you have a Survey? Year completed?

• Do you have a recent Appraisal? Year/purpose?

 Coastal-Specific Questions

• Is the property on the water? Describe type of access

• Flood Zone designation (AE, VE, X, etc.)

• Seawall, Bulkhead, or Riprap present? Last serviced?

• Suitability for a dock, boat lift, or boathouse

• Any existing permits for waterfront improvements?

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 Legal, Title & Financial Details

• Copy of Title Policy available? (Re-issue rate can save you up to 40%)

• Any liens, open permits, legal disputes?

• Is the home Gold Fortified? Provide certificate

• Personal or Entity Ownership (LLC, Trust, etc.)

• Will you file an Alabama income tax return this year?

  • If not, you may be subject to 3%–4% withholding tax

• Are you an international seller? (FIRPTA 15% withholding may apply)

• Are you completing a 1031 Exchange?

  • Qualified Intermediary name

  • Resource: apiexchange.com

 Home Features & Marketing

• Favorite features of the home

• Recent renovations and upgrades (with dates)

• What you love about the neighborhood

• Unique selling points to highlight

• Is the property furnished? List any exclusions

• Do you have floor plans or professional photography?

 Transaction Preparation

• Current mortgage lender & approx. balance

• Is the property occupied, vacant, or staged?

• Desired closing timeline

• Are you purchasing another property?

  • Is this sale contingent on your next purchase?

Additional Notes or Concerns

Use this space to share anything I should know—no detail is too small.

Wire Fraud Notice

I will never ask you to wire funds.
Before wiring any money—whether for closing costs, payoffs, or deposits—always verify instructions directly with the title company or escrow agent by calling a known and trusted number. Your safety and security are a top priority, and you can never be too careful.

If you’re ready to get started or would like me to send this as a fillable PDF or secure digital form, just let me know. I’m here to guide you every step of the way.

#searchthegulf #meredithamon #becausewelivehere

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